Community Arts Program

Application Procedures

Project Grant Application Requirements

Zellerbach Family Foundation uses an online application for all Community Arts grants; we do not accept applications or inquiries via USPS or email.

Project grant applications are accepted through a quarterly, open submission process. Applications must contain a complete online application form, required application documents and a work sample.

Project Online Application Form:

  • Project Overview
  • Project Description
  • Description of Applying Organization or Individual Artistic Statement
  • Description of Community Served
  • List of Artists
  • Event Information
  • Financial Information

Required Application Documents:

  • Project budget
  • Fiscal sponsorship agreement/Memorandum of Understanding (if applicable)
  • Annual budget of applying organization (501c3 only)

Optional Application Documents:

  • One letter of recommendation
  • One press clipping

Work Samples:

  • Applicants may submit up to three minutes of material for review; works samples should be recent and relevant to the proposed project
  • Up to two URL links are available for video and sound work samples; alternatively, JPG or PDF documents may be uploaded
  • Use work sample notes to indicate any password, cueing instructions, or relevant context.

Stability, Collaboration and Training Application Requirements

Zellerbach Family Foundation uses an online application for all Community Arts grants; we do not accept applications or inquiries via USPS or email.

Stability, Collaboration and Training grant applications are accepted through a quarterly, open Letter of Inquiry process, followed by an invited Full Application.

Letters of Inquiry consist of a statement that includes the name of your organization, the amount of money requested, and a description of the project or purpose of the grant. Please highlight how the proposed request fits with the Community Arts program guidelines and priorities. Please include a brief statement about what your organization currently does and why the requested funding is right for your needs at this time.

Full Applications must contain a complete online application form, required application documents and, if applicable, a work sample.

Stability Application Form:

  • Description of Applying Organization
  • Organization Activities
  • State of the Organization
  • Description of Community Served
  • Staff, Board and Partners
  • Financial Information

Required Application Documents:

  • Annual budget of applying organization
  • Revenue Worksheet
  • Fiscal sponsorship agreement/Memorandum of Understanding (if applicable)

Collaboration Application Form:

  • Project Overview
  • Collaboration Description
  • Description of Applying Organization(s) and/or Artistic Statement(s)
  • Organization Activities
  • Description of Community Served
  • List of Participants
  • Event Information (if applicable)
  • Financial Information

Required Application Documents:

  • Collaboration Project budget
  • Lead Applying Organization Annual Budget
  • Secondary Applying Organization Annual Budget
  • Fiscal sponsorship agreement/Memorandum of Understanding (if applicable)
  • Work Samples: (if applicable)

Training Application Form:

  • Project Overview
  • Description of Applying Organization
  • Organization Activities
  • Description of Community Served
  • Staff, Board and Partners
  • List of Participants
  • Financial Information

Required Application Documents:

  • Project Budget
  • Annual budget of applying organization
  • Fiscal sponsorship agreement/Memorandum of Understanding (if applicable)

How to Apply

Log onto Fluxx, the online grant system, at zellerbach.fluxx.io to register for a user ID and password; credentials will be sent via email within 2-3 business days. Please note your login information, as you will need it every time you access the grantee portal.

Once you receive credentials, log into Fluxx and select the type of application you’d like to submit – Project, Stability, Collaboration or Training. You’ll need to complete a short eligibility quiz to determine whether your project or organization is eligible appropriate at this time. If successful, you will then be able to either initiate an application or complete a Letter of Inquiry.

  • You may save your application and return to it
  • Be mindful of character counts
  • Once you submit your application, you will no longer be able to edit
  • Project Applications, Letters of Inquiry and Full Applications must be submitted by 5pm on the application due date
  • Late and/or incomplete applications will not be considered

Please note, if the written word or the English language are not accessible forms of communication for you, please contact the foundation staff about an alternative application format. In some cases, it may be possible to present a video version of the application if that is more comfortable for you.

Evaluation and Notification

  • There is no limit to the number of applications or letters of inquiry accepted by the foundation each quarter
  • Project grant applications are evaluated by a rotating panel of Bay Area artists (see below).
  • Stability, Collaboration and Training grants are evaluated by foundation staff.
  • Final approval for all Community Arts grants are determined by the Zellerbach Family Foundation Board of Directors
  • Notifications are sent via email roughly three months after the application due date

Community Arts Project grants are reviewed by a rotating panel composed of practicing Bay Area artists representing the rich diversity of the local arts community.

Community Arts Panelists: